More control, less cost.

Cut the cost of your document output processes by as much as 30%
woman reading documents with arrow gesture pointing up

Cutting costs is just the start

Reduce Total Cost of Ownership by up to 30%.It sounds incredible, but it's true. We'll not only help you cut the cost of operational necessities such as consumables, energy and support, but show you how you can eliminate wastage such as unauthorised printing. The cumulative savings can be - and usually are - extremely high.

Higher productivity

With state-of-the-art solutions that streamline document management through automated processes, plus advanced device management that saves staff time, you'll see a quantum leap in productivity. and, with optimised workflows and less downtime, your IT support team will be less stressed, too!

Total tailored support from a single source

The cost and hassle of dealing with multiple suppliers can be high. But not when you partner with Kyocera Managed Document Services (MDS). That's because we'll supply everything you need to keep your devices running smoothly (regardless of brand), as well as assume responsibility for all your maintenance and repair needs.

We’ve already seen a 25% reduction in running costs.

Whitchurch School
colleagues looking at a tablet

5 steps to a more streamlined business

Working with Kyocera MDS will bring your company superb benefits. This begs the obvious question: how do we deliver these benefits? The answer is simple. It's by optimising your entire document environment through five carefully designed phases, each one fully customised to the unique requirements of your business.

These phases are: Assessment, Design, Implementation, Management and Optimisation.

Step 1: Assessment

This phase is designed to identify areas for waste reduction, workflow improvement and reduced environmental impact. Using in-depth data analysis, together with interviews and surveys, we build a complete understanding of your operational processes, with a focus on:

  • Costs. Where, exactly, is money being spent?
  • Workflows. Can productivity be improved through smarter software?
  • Documents. How efficiently are they managed?
  • Environmental impact. Where can you save energy?

Step 2: Design

What’s the ideal combination of hardware, software and process development to optimise your system? Based on the results of Phase 1, we’ll maximise your return on investment, by focusing on:

  • Solution design. How can you improve workflow, system control, resource efficiency and document security?
  • Fleet design. We expertly appraise all aspects of your output system, from the most suitable hardware, to the optimum physical positioning for your workflows

Step 3: Implementation

When we’ve assessed your system and agreed a solution with you, we implement that solution. This process is carried out by our expert team of change management professionals and is designed to ensure minimum disruption to your business, from installation to training.

  • Professional change management. Dedicated service with constant progress reports
  • Qualified Kyocera engineers and technicians – for hardware & software installation
  • Training. Staff and helpdesk support to eliminate errors and downtime
  • Flexible logistics planning. Implementation at a specific time, out of hours or over the weekend
  • Storage & disposal. Secure, efficient and compliant with regulatory requirements

Step 4: Management

Our management service is committed to delivering optimised performance, reliability and cost-efficiency. With a range of on-site and remote support capabilities, we take care of your entire document infrastructure, keeping workflows at peak levels and looking after time-consuming daily administration.

  • Fleet maintenance. Comprehensive service packages for maximum uptime
  • Remote monitoring. Proactive support
  • Dedicated support. Remote or on-site IT teams to maximise performance and reliability of hardware and software
  • Regular performance reviews. Accurate Management Information (MI) reports ensure your full satisfaction

Step 5: Optimisation

Once we’ve optimised your print environment, we’ll continually assess your device fleet and workflows for new ways to improve cost-cutting and performance. We’ll provide:

  • Quantification of benefits. Through continuous uptime and optimisation analyses we’ll demonstrate the measurable benefits of working with Kyocera MDS
  • On-going optimisation. We’ll ensure your fleet is always perfectly tuned to your requirements
  • Reduced carbon footprint. By analysing your energy usage, we’ll help you ensure that sustainability targets are being met

World-leading supplier of print and document solutions

Our ability to deliver reliable, cost-saving, technology-led solutions, have earned us a reputation for maximising productivity and sustainability while reducing cost.

  • Workflow

    Workflow

    By optimising your workflows, Kyocera MDS will increase your productivity, reduce down-time and minimise the workload of IT staff. We’ll help you grow, by giving you more time to focus on strategic business activities, rather than day-to-day operational tasks.

    Workflow
    Workflow

    Optimise your workflow and you will increase overall office productivity

  • Security

    Security

    Your documents and network hold vital private information. Protecting that information is critical. Our solutions will deliver additional security through authorised access to devices and networks, as well as by providing tighter control of what’s being printed.

    Security
    Security

    Put in place tight controls and to only authorised users have access to devices and networks

  • Accessibility

    Accessibility

    Transparency and control is the key to cost-efficiency. Our solutions give you everything you need to easily control every aspect of your output processes, and to save time and money by through automated capture, distribution and archiving of regular documents.

    Accessibility
    Accessibility

    Create cost-efficiencies by taking control of the document output process

Talk to us, we're human

See how Kyocera can help you and your business

Cookies and your privacy

We use essential cookies to make interactions with our website easy and effective, statistical cookies for us to better understand how our website is used and marketing cookies to tailor advertising for you. You can select your cookie preferences using the 'Preferences' button below, or select 'I agree' to continue with all cookies.

Cookie preferences

We use cookies to make sure that our website is working properly or, occasionally, to provide a service on your request (such as managing your cookie preferences). These cookies are always active unless you set your browser to block them, which may prevent some parts of the website from working as expected.

These cookies allow us to measure and improve the performance of our website.

These cookies are only placed in case you give your consent. We use Marketing cookies to follow how you click and visit our websites in order to show you content based on your interests and to show you personalised advertisement. Currently you do not accept these cookies. Please check this box if you would like to.