The role of the cloud in print environment efficiency

Modern businesses generate and process vast amounts of information. Managing this data efficiently while ensuring security and accessibility is critical. Cloud technology has revolutionised print environments, enabling seamless document workflows and remote access while reducing IT burdens. Kyocera’s A3 TASKalfa MZ7001ci/MZ7001i Series of multifunction printers (MFPs) are at the forefront of this transformation. Designed for cloud printing and secure data capture workflows, these devices empower organisations to streamline processes, protect data, and improve print efficiency.

The shift towards cloud printing

Traditional print environments often rely on on-premises servers, requiring significant IT resources to maintain. Cloud printing removes these limitations, allowing users to print, scan, and manage documents from anywhere. With the rise of hybrid work, businesses need solutions that provide flexibility without compromising security.

Kyocera’s TASKalfa MZ7001ci/MZ7001i Series is built for MFP connectivity, ensuring seamless integration with cloud document management systems such as Kyocera Cloud Information Manager (KCIM)* and 3rd party cloud platforms like Microsoft OneDrive, Google Drive and Sharepoint. The devices come with the pre-installed and activated Scan to Cloud function of Kyocera Cloud Capture (KCC)* as standard (free to use up to 1 year). Furthermore, our document solutions KCIM and Kyocera Cloud Print and Scan (KCPS)* can be easily activated and set up, simplifying the implementation process.

Enhancing efficiency with digital workflows

Manual document handling is time-consuming and prone to errors. Cloud-connected MFPs simplify document workflows, reducing reliance on paper and improving productivity. The TASKalfa MZ7001ci/MZ7001i Series comes equipped with advanced scanning features, allowing users to digitise documents directly to cloud storage, email, or business applications.

By integrating with document management systems, organisations can ensure files are correctly categorised and accessible in real time. This minimises administrative overhead and accelerates decision-making processes.

Security at the core of cloud integration

With the increasing number of cyber threats, secure document management is essential. These Cloud-ready MFPs incorporate robust security features as standard while the cloud solutions can improve safeguarding sensitive data. The TASKalfa MZ7001ci/MZ7001i Series includes:

• End-to-end encryption: Protects data during transmission and storage.
• User authentication: Ensures only authorised personnel access sensitive documents.
• AI Confidential Document Guard: Detects and restricts the sharing of classified information.

These features help organisations comply with data protection regulations while maintaining smooth operational workflows.

Reducing IT burden and costs

Maintaining an on-premises print infrastructure can be costly and resource-intensive. Cloud-connected MFPs reduce IT workload by centralising management and automating updates. With KCPS*, businesses can monitor device usage, control access, and configure security settings remotely.

The TASKalfa MZ7001ci/MZ7001i Series also supports predictive maintenance, alerting IT teams to potential issues before they cause downtime. This proactive approach minimises disruptions and extends the lifespan of printing devices.

Supporting sustainability goals

Innovation at Kyocera remains sustainability-focused. Focused on reducing our own environmental impact while empowering our customers to operate more sustainably. Cloud integration contributes to this goal by reducing overall paper waste and energy consumption. The TASKalfa MZ7001ci/MZ7001i Series features:

• Eco-friendly printing modes to reduce toner usage.
• Energy-efficient operation with low power consumption.
• CO2 monitoring tools to track environmental impact in real time.

By digitising workflows and optimising resource usage, businesses can lower their carbon footprint while enhancing operational efficiency.

Seamless integration with business applications

A major advantage of cloud-ready MFPs is their compatibility with existing business systems. The TASKalfa MZ7001ci/MZ7001i Series alongside Scan to Cloud functionality integrates effortlessly with:

• Enterprise Content Management (ECM) platforms like Kyocera Cloud Information Manager (KCIM), opening up new possibilities for document management and organisational efficiency.
• Collaboration tools such as Microsoft OneDrive, Google Drive, and SharePoint, making information accessible quickly and securely. 

This compatibility across systems and platforms allows businesses to optimise workflows without overhauling their existing IT infrastructure. This leads to a simpler implementation process and reduced staff training requirements.

Future-proofing your print environment

As digital transformation continues, cloud-based print solutions will become standard. Investing in MFP connectivity ensures that organisations remain adaptable to future technological advancements. The TASKalfa MZ7001ci/MZ7001i Series offers scalability, allowing businesses to expand their print capabilities as needs evolve. Built-in cloud tools allow for rapid activation which gives businesses the flexibility to adapt to changes at a short notice. 

Moreover, with ongoing software updates and security enhancements, Kyocera’s cloud-ready MFPs help businesses stay ahead of emerging threats while maintaining print efficiency.

The role of the cloud in print environment efficiency

Cloud-ready MFPs are reshaping the way businesses handle document workflows. With features designed to enhance secure workflows, streamline document management, and reduce operational costs, the TASKalfa MZ7001ci/MZ7001i Series provides a future-ready solution for modern workplaces. By embracing cloud printing, organisations can achieve greater flexibility, security, and sustainability, ensuring efficiency in an evolving digital landscape.

Contact Kyocera to take the next step towards unlocking the power of business information. 

*Please contact your provider for more information about starting to test/use KCC, KCIM and KCPS.