MDI Cloud

Results that matter

• Dramatically cut manual effort through AI-assisted capture and data extraction.
• Improve accuracy and speed with smart validation, version control and clear audit trails.
• Scale on your terms - start with one team and extend across the business without disruption.

How MDI Cloud supports your digital operations

Intelligent capture & search

• Turn PDFs, emails and scans, including digitised handwriting into instantly findable information with powerful OCR and metadata tagging.
• Process automation, minus the complexity Configure approvals, routing and notifications with no code. Keep tasks moving, monitor status, and remove bottlenecks.
• E-signing & collaboration Secure digital signatures, comment threads and transparent version histories keep everyone aligned and accountable.
• Smart e-forms Replace paper and manual rekeying with forms that validate inputs, trigger workflows and store clean data from the outset.
• Connect to what you already use Ingest from email, shared drives and business apps; integrate with systems like Microsoft 365, ERP and HR platforms to automate downstream updates.
• Governance by design Granular permissions, retention rules and comprehensive audit logging help you meet compliance obligations without extra admin.

Solutions, ready to deploy

Accounts Payable (Digital Invoice Management) - Capture invoices automatically, extract key fields, match and route for approval. Reduce waiting time, remove rekeying and close periods faster.

Contract Management - Keep agreements in one secure place, with clause and date extraction, renewal reminders and approval flows so deadlines are never missed.

HR Document Management - Onboarding packs, policies and records, controlled access, digital acknowledgements and reliable versioning to protect your people and your data.

Compliance & Audit Readiness - Automated retention and sign-off trails mean you can evidence who did what—and when without trawling inboxes.

Document Discovery - Locate the exact file or data point in seconds, compare versions and restore history with confidence.

Work Order Management - Convert ad-hoc, email-driven tasks into structured workflows with due dates, SLA tracking and full activity logs.

ESG & Health & Safety - Store evidence, inspections and policies together; automate checks and simplify reporting cycles.

Virtual Data Workbench - Search, analyse and process large document sets quickly when you need to investigate, migrate or derive insights at scale.

Capabilities at a glance

• AI summarisation, data extraction and assisted redaction
• No-code workflow builder with status tracking
• Digital signatures and collaborative review
• Auto-structured folders and naming
• E-forms with validation and routing
• Full-text and metadata search across formats
• APIs and connectors for ERP/CRM/HRIS
• Role-based access, SSO/MFA, retention & versioning

Security, reliability and control

• Identity & access: Single Sign-On, Multi-Factor Authentication, role-based permissions.
• Records management: Version control, legal holds and policy-driven retention.
• Transparency: End-to-end audit trails on documents and workflow actions.
• Resilience: Cloud architecture designed for high availability and performance.

Deploy the way you work

Roll out to a single department or across the enterprise. Configure once, refine as you go, and extend to new processes without rebuilding from scratch.

What customers experience

Teams report hours saved each week, faster approvals and rapid retrieval of information, replacing fragmented inboxes and shared drives with a single, searchable, secure hub.

Frequently asked questions

Can non-technical teams build workflows? Yes, most processes can be configured by business users with straightforward, no-code tools.

Will it integrate with our existing systems? MDI Cloud offers APIs and pre-built connectors to link with ERP, CRM, HR and finance platforms.

How does it help us find documents faster? AI‑enhanced OCR and intelligent metadata tagging let you search by keyword, fields or even the text inside a file. With smart AI‑generated tags and clear version tracking, you’ll always land on the right document the first time.

What keeps us compliant? Access controls, retention policies, version histories and audit trails are built in, making evidencing activity far simpler.

Is it easy to expand once we start? Begin with a single use case (for example, invoices or contracts) and extend to other teams and processes at your own pace.

See MDI Cloud in action

Book a tailored demo or speak to an expert.