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Employee File Management

Better manage employee files, equipping personnel with secure, instant access to information.
Employee File Management

Managing employees throughout their career

With our solution, organisations store employee documents electronically in one central location, reducing the time spent searching for content while increasing security and supporting compliance initiatives.



Consolidate documents and data on a single platform to give HR departments one system to navigate

Digital Transformation

Digitise all critical content — paper, electronic forms and data 

Increased Automation

Automate workflow processes and approvals

Increased Compliance

Strengthen compliance and automate document retention


Role-based security

Error Reduction

Reduces manual intervention and human errors

Full Auditability

Complete audit trail due to a transparent process flow

Save the environment

Remove the need for paper-based documents.

employee file management
Reclaim staff time by managing content electronically.

Reclaim staff time by managing content electronically.

Our solutions enable HR to capture and store employee documents electronically, irrespective as to whether they’ve been received as a scanned document, or by fax or via email.

Organisations eliminate the need to manage multiple, paper-based copies of documents, reducing associated
costs and process delays while ensuring that confidential employee information is secure.

Because the system connects with an organisation’s HR information system (HRIS), employee documents and data can be retrieved without leaving familiar interfaces. By offering instant access to information via preferred applications, training requirements are minimised and the HR team can provide a better service by rapidly responding to employee requests. 

Eliminate forms and create transparent, faster processes electronically.

Eliminate forms and create transparent, faster processes electronically.

Managing employees throughout their career with your organisation is a vital element in the success of any business or public-sector body. Our solutions help you achieve your goals by reducing the administrative burden involved.

The automation of routine tasks and workflows typically save significant amounts of time and improve accuracy, whilst the digitisation and storage of documents and other content in secure, managed repositories are crucial to support HR processes such as evaluations, holiday requests and forms based tasks.

Ensure security of critical employee documents and data.

Ensure security of critical employee documents and data.

With all documents and associated content managed digitally, organisations can ensure that critical employee information is secure.

Rather than creating separate files to maintain confidential employee information, organisations store all content in a managed, secure location. By controlling access and rights to read/write/copy/extract information, organisations have peace of mind knowing that only authorised personnel interact with employee files and data.

The system also tracks document activity and provides a full auditable history of every action, further increasing employee accountability.

Human Resources Department Solutions

  • Employee OnBoarding

    Automate the employee onboarding process making it secure and compliant.

  • Policies & Procedures

    Centralise the complex process of creating, updating and monitoring policy documents throughout the business.

  • HR Reporting

    Conveniently monitor live data and analytics of the system and is able to create bespoke dashboards.

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