Administration staff are often required to retype these documents so that they can be edited and shared with other users and members of the team.

When KCM is deployed the process of converting images into editable information will happen automatically and you can have a format of your choosing. You can also move the process a step further and get automatic distribution of the document to the person who is required to work on it.

In a typical logistics business process, the accounts department are left with no choice but to wait until a driver returns with signed delivery notes in order to process invoices. This provides further complications which slowdown the process and reduces efficiency throughout an organisation.

This means that the team must manually capture all of the data and then consolidate the information to determine if any delivery notes are missing. With the introduction of KCM, this process happens automatically and instantly, passing information straight through to the company’s accounting system and highlighting any notes that may be missing, thus speeding up one of the most time-consuming parts of the invoicing process.

The mail room of any office is the hub of data processing, with employees required to check each piece of mail or incoming documents individually and assigning it to the relevant staff member or department. In some cases, every piece has to be individually opened and assessed. That’s all before the mail is then hand delivered. To avoid such a lengthy delivery process, from being delivered to the front door of your office to landing on the right desk, KCM can automate the whole system in an efficient and accurate way.

The mail room team will receive all incoming documents and then scan the documents through to KCM. KCM will assess the data on the scanned documents, determining what kind of document it is and then distribute the document in digital form to the relevant people, according to business rules which have been received from the company. KCM also has the ability to take the information captured and send it directly through to a financial system allowing for direct input and eliminating the manual capture of any financial information.