Cloud printing solutions your office is missing

A modern print environment uses several key tools to ensure efficiency and
prevent productivity bottlenecks. Forgoing even one element of this infrastructure can have tangible impacts on not only operational output but also security and compliance as well. Despite the prevalence of hybrid work and the associated challenges of collaboration, accessibility and security, many businesses still rely on outdated office technology and fragmented systems that slow workflows and increase security risks. Employees working from different locations need access to critical documents and the ability to print or scan them effortlessly without worrying about IT complications or data vulnerabilities.

Kyocera’s cloud-based solutions, such as Kyocera Cloud Information Manager (KCIM) and Kyocera Cloud Print and Scan (KCPS), provide businesses with the necessary tools to stay productive, flexible, and secure. These solutions streamline document management, improve printing efficiency, and help businesses create a modern, well-functioning document management system, tailored to the demands of your business.

Kyocera Cloud Information Manager: streamlining document access and collaboration

Many organisations struggle with fragmented document storage. Employees waste valuable time searching through email attachments, local drives, or unorganised cloud folders to find the correct version of a file. These inefficiencies not only slow down work but also increase the risk of employees using outdated or incorrect documents.

Cybersecurity is another major concern. When employees resort to emailing sensitive files or storing them on personal devices, businesses become vulnerable to data breaches, compliance violations, and lost information. Without a secure, centralised document management system, office-based and hybrid teams alike, face barriers that limit productivity and introduce unnecessary risks.

Kyocera Cloud Information Manager (KCIM) addresses these challenges by providing a secure, centralised cloud repository for all business documents. Employees can access the latest version of files from any location, ensuring seamless collaboration and reduced errors. Advanced search functions make retrieving files easy, cutting down on wasted time and improving overall efficiency.

KCIM also offers robust security features, including encryption, access control, and audit trails. Businesses can define user permissions to control who can view, edit, or share documents, ensuring that sensitive information remains protected. With built-in compliance tools, KCIM helps businesses adhere to industry regulations, reducing the risk of data mishandling.

By implementing KCIM, businesses can expect faster workflows, fewer errors, and improved security. Employees spend less time searching for documents and more time on meaningful work. IT teams benefit from reduced security risks, while compliance teams have better oversight of document activity. The result is a more agile, productive, and protected hybrid work environment.

Kyocera Cloud Print and Scan: enhancing printing efficiency and security

In a hybrid work setup, employees often need to print, scan, or share physical documents while working remotely. However, traditional office printing infrastructures are often complex, requiring employees to be on-site or connected to a corporate VPN. This limitation disrupts workflows, slows productivity, and creates frustration.

Due to such limitations, employees may resort to printing sensitive documents on unsecured personal printers or using risky workarounds to share scanned files. This exposes businesses to potential data leaks and compliance breaches, both associated with significant reputational and financial consequences.

Kyocera Cloud Print and Scan (KCPS) enables employees to securely print and scan documents from any location. This solution eliminates the need for VPNs or complex IT configurations, allowing remote workers to send print jobs to a central office printer or retrieve documents from the cloud with ease.

KCPS also integrates with secure authentication methods, ensuring that only authorised users can access printed or scanned documents. Employees can retrieve print jobs using PIN codes, ID badges, or mobile authentication, reducing the risk of confidential documents being left unattended in print trays.

With KCPS, businesses can achieve higher efficiency and reduced IT complexity. Employees no longer need to worry about how to print or scan documents while working remotely, allowing them to focus on their tasks. At the same time, businesses benefit from stronger security controls that prevent unauthorised document access and data leaks.

The environmental and cost benefits of cloud solutions

Beyond productivity and security, cloud-based document and printing solutions contribute to sustainability and cost savings. Traditional printing setups require extensive hardware, paper, and maintenance, leading to higher operational costs and environmental impact.

By using KCIM and KCPS, businesses can significantly reduce their reliance on paper through digitised document workflows. Efficient taskflows, electronic signatures, and cloud-based file sharing eliminate the need for unnecessary printing. Additionally, optimised print management in KCPS helps reduce waste by ensuring that only necessary documents are printed, lowering paper and toner consumption.

These benefits align with modern corporate sustainability goals, helping businesses operate more efficiently while empowering them to reduce their carbon footprint.

Cloud printing solutions your office is missing

Kyocera’s cloud printing solutions, including Kyocera Cloud Information Manager and Kyocera Cloud Print and Scan, provide businesses with the tools needed to navigate the challenges of hybrid work. Businesses lacking robust cloud-base office technology are sacrificing streamlined document access, enhanced security, improved printing flexibility, and reduced waste, these solutions create a work environment that is efficient, productive, and secure.

The modern office is here to stay, and businesses need the right tools to make it function smoothly. With Kyocera’s cloud-based solutions, organisations can get up to speed, ensuring employees remain connected, productive, and protected—no matter where they work.

Chat to an expert to see how this could apply to your specific situation.