Top 7 reasons why IT Managers are moving print management to the cloud

In today’s fast-paced digital landscape, businesses are increasingly turning to cloud solutions to enhance their operations.

Moving to the cloud offers numerous benefits, from cost savings and enhanced security to improved productivity and sustainability. By embracing the cloud, organisations can optimise their print environments, achieve their sustainability goals, and stay competitive in an ever-evolving market.

Kyocera Cloud Print and Scan (KCPS) exemplifies these advantages, providing a robust, scalable, and secure solution for modern businesses.

Here are the top reasons why customers and IT managers are making the move to the cloud, with a special focus on Kyocera Cloud Print and Scan.

1. Cost Efficiency

One of the most compelling reasons to move to the cloud is cost savings. Traditional on-premise solutions require significant investment in hardware, maintenance, and IT support. With KCPS, businesses can eliminate the need for on-site servers, significantly reducing operational costs. This allows organisations to allocate resources more effectively and invest in other critical areas.

2. Scalability and Flexibility

Cloud solutions offer unparalleled scalability, allowing businesses to easily adjust their resources based on demand. KCPS provides a flexible printing and scanning solution that can grow with your organisation. Whether you’re expanding your workforce or adapting to seasonal changes, KCPS ensures that your print environment can scale effortlessly.

3. Enhanced Security

Security is a top priority for any business. KCPS offers robust security features, including user authentication, data encryption, and secure print release. These measures protect sensitive information and reduce the risk of data breaches. By moving to the cloud, businesses can leverage advanced security protocols that are continuously updated to combat emerging threats.

4. Improved Productivity

Cloud-based solutions like KCPS streamline workflows and improve productivity. Employees can print and scan documents from any location, whether they’re in the office, working remotely, or on the go. The intuitive interface and seamless integration with existing workflows reduce the time spent on print-related tasks by allowing employees to focus on more critical activities.

5. Disaster Recovery and Business Continuity

Cloud solutions provide robust disaster recovery options, ensuring that your data is safe and accessible even in the event of a disaster. KCPS leverages the reliability of Amazon Web Services (AWS) to offer high
availability and redundancy. This means that your print and scan operations can continue uninterrupted, safeguarding your business continuity.

6. Sustainability

Sustainability is becoming increasingly important for businesses. By moving to the cloud, organisations can reduce their carbon footprint and minimise waste. KCPS supports sustainability goals by centralising hosting services and reducing the need for physical infrastructure. This not only benefits the environment but also enhances your company’s reputation as a responsible corporate citizen.

7. Centralised Management

Managing a traditional print environment can be complex and time-consuming. KCPS offers centralised management, allowing IT managers to monitor and control print activities from a single dashboard. This simplifies administration, reduces the burden on IT staff, and ensures consistent policy enforcement across the organisation.

Graham Foxwell, Product Marketing Lead, Kyocera Document
Solutions (UK):

“Adopting cloud solutions like Kyocera Cloud Print Scan will give businesses a competitive edge. By leveraging the latest technology, organisations can stay ahead of the curve and respond quickly to market changes. The agility and efficiency gained from cloud adoption can lead to improved customer satisfaction and increased market share.