Every business generates data, but simply collecting it is not enough. You need the right tools to ensure collected information can be efficiently digitised, shared and stored. Efficient data capture speeds up decision making, reduces costs and decreases risks by ensuring that valuable information is easily accessible, searchable, and shareable across an organisation.
Kyocera’s latest TASKalfa MZ7001ci/MZ7001i Series of A3 multifunction printers (MFPs) are designed to do exactly that. Equipped with advanced scanning capabilities and seamless cloud integration, they streamline data capture workflows, reducing manual processing and enhancing productivity. By leveraging the Scan to Cloud functionality of Kyocera Cloud Capture Kyocera Cloud Capture (KCC)*, Kyocera Cloud Information Manager (KCIM)*, and Kyocera Print and Scan (KCPS)*, businesses can optimise the way they handle information.
1. Faster document processing and retrieval
Traditional data capture is slow. Employees spend unnecessary time scanning, renaming, and manually categorising files, increasing the risk of misfiling or losing critical documents. Cloud ready MFPs like the TASKalfa MZ7001ci/MZ7001i Series simplifies this process, allowing users to scan and route documents directly to designated folders, cloud storage, or business applications.
With solutions like Kyocera Cloud Capture, automation takes over. Optical character recognition (OCR) technology converts scanned documents into searchable files, making retrieval effortless. Employees no longer have to sift through disorganised folders—critical data is available at the click of a button. This saves time and reduces frustration while improving workflow efficiency.
2. Enhanced accuracy and reduced errors
Manually entering data from paper documents is prone to mistakes. Even small errors in invoice processing, customer records, or compliance documents can lead to delays and financial losses. Automated data capture eliminates these risks by extracting, classifying, and verifying information with high accuracy.
The TASKalfa MZ7001ci/MZ7001i Series offers optional integration with Kyocera Print and Scan (KCPS), enabling businesses to standardise document workflows and enforce consistency across departments. Whether capturing invoices, forms, or contracts, digital workflows reduce reliance on manual input, lowering the risk of errors and ensuring compliance with data regulations.
3. Secure and compliant document management
Data security is a growing concern, particularly when handling sensitive information. Paper-based processes increase the risk of lost or misplaced documents, while unauthorised access to digital files can lead to data breaches. Optimised data capture ensures that documents are securely stored and accessible only to authorised users.
With Kyocera Cloud Information Manager (KCIM), businesses can enforce access controls, track document activity, and maintain compliance with regulations such as GDPR. Secure cloud storage prevents data loss while encrypted transmission ensures that confidential information remains protected. The TASKalfa MZ7001ci/MZ7001i Series further enhances security with built-in authentication features, ensuring that only approved users can access and process critical documents. These security and compliance measures prevent costly data breaches that can have severe reputational and financial repercussions.
4. Seamless integration with business applications
A key benefit of optimised data capture is its ability to integrate with existing business systems. Many organisations rely on enterprise resource planning (ERP), customer relationship management (CRM), and document management solutions to run their operations. However, manual data entry creates bottlenecks, reducing the effectiveness of these systems.
The TASKalfa MZ7001ci/MZ7001i Series offers seamless Scan to Cloud (KCC) and compatibility with other business applications, enabling automatic data extraction and transfer. Whether processing invoices into an accounting system or updating customer records in a CRM, integrated data capture streamlines operations, eliminating inefficiencies and boosting productivity.
5. Cost efficiency and reduced waste
Printing and document management costs can quickly add up, particularly for businesses that rely on paper-heavy workflows. Inefficient data capture processes often lead to unnecessary printing, increased storage expenses, and wasted resources.
By optimising data capture, organisations can significantly cut costs. Intelligent workflows reduce the need for paper-based processes, lowering printing expenses and minimising waste. Digital document storage also reduces the need for physical filing systems, freeing up office space and reducing overhead costs.
Moreover, cloud ready MFPs help businesses optimise their print environment. With features such as print tracking and user authentication, companies can monitor and control printing activities, preventing excessive or unauthorised usage. Over time, these efficiencies lead to measurable cost savings and a more sustainable approach to document management.
